Accounts Assistant

Job Posted: 86 days ago

Available until: 21st Jul 2018

Key Features

Location:

London

Job Type:

Permanent

Salary:

£23,000 to £25,000
Annually

Company:

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To manage the purchase ledger function; processing income and expenditure on a timely and accurate basis across the three group companies and to provide general support to the Finance department.

MAIN DUTIES AND RESPONSIBILITIES

  • Process all Purchase Orders raised by Departments through the electronic authorisation system.
  • Match supplier invoices to POs and process for payment ensuring they have been appropriately authorised.
  • Process expense forms and other requests for payments, ensuring that data is accurate and coding is correct.
  • Process BACS, payment runs and raise cheques and foreign transfers as necessary.
  • Support budget holders with any queries, in particular with entering purchase orders and follow up supplier payment.
  • Review unapproved invoices and unmatched POs periodically, and ensure that these are dealt with.
  • Process credit card expenditure and reconcile to the month card statement. Chase payments where no invoice has been authorised & posted. Review card statement daily.
  • Review supplier statements and answer queries from suppliers.
  • Manage petty cash directly ensuring that procedures are followed.
  • Reconcile income and expenditure figures to the bank statements on a daily basis and post additional transactions where necessary.
  • Be the first port of call for users of the finance function and provide support as necessary.
  • Ensure all filing is done in a timely and accurate manner
  • Support the Finance Team in any other finance related worked required.

QUALIFICATIONS AND EXPERIENCE 

ESSENTIAL

  • A minimum of 1.5-3 years accounts experience in sales and purchase ledger areas in a medium-sized commercial environment (E)
  • Quick and accurate in processing transactions (E)
  • Experience of working with purchase orders(E)
  • Experience of bank reconciliations(E)

DESIRABLE

  • Accounts qualification (AAT, ACCA) (D)
  • Knowledge and experience of interfacing with other database systems and reconciling information to financial information (D)
  • Experience of using Exchequer accounts (D)

ABILITIES AND SKILLS

  • Good oral & written communications skills with suppliers (E)
  • Excellent Excel skills (e.g. vlookup, sort, filter) (D)
  • Ability to process transactions right first time – good attention to detail (E)
  • Ability to work to tight deadlines, good time management and self-starter (E)
  • Able to work in a changing cashflow environment and answer supplier payment queries in a polite and professional manner without compromising on integrity.(E)
  • Good reconciliation skills (D)

PERSONAL QUALITIES

  • High level of commitment and dedication.
  • Committed to continuous professional development
  • An eagerness to make a positive contribution and instigate changes and improvement to the status quo
  • Flexible attitude to work and a team
  • Comfortable working in a diverse workplace.

DEPARTMENT: Finance
CONTRACT: Permanent
LOCATION: London
HOURS OF WORK: 9.15am – 5.15pm (35 hours pw)
REPORTING TO: Finance Manager
SALARY: £23,000-£25,000pa depending on skills and experience

Closing Date: 21st July 2018 

To apply for this role, click here 

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